A bit about me
Female | | from: China
I am currently in Shanghai
I am currently in Shanghai
Dear Sir/Madam，
With 10 years work experiences in office setting up, management, administration, and personal assistant. It is my pleasure to submit my resume for your opening for Administration Manager/Senior Executive Assistant, I believe that, on review, you’ll recognize that my background is exactly what you need.
4 years management experience in representative office and WOFE office locating in Shanghai.
More than 4 years oversea working experiences in accounting and administration.
4 years secretary and personal assistant experience in Shanghai.
Diploma of Mechanical Engineering and Diploma of Business Adminstration Accounting Education background.
Excellent communication skills, oral and written in English and Mandarin,
I am looking forward to discussing with you personally how my abilities can best serve your needs. I could be reached at 13761514936.
Best Wishes,
Crystal Chi
Crystal Chi
Minghang District, Shanghai City
Cell Phone: 13761514936 Email: hongmeichi@hotmail.com
Objective: A position as Administrative Assistant
Summary of Qualifications:
Ø More than 4 years oversea working experiences in accounting and administration.
Ø 4 years secretary working experience in Shanghai Representative office and WOFE.
Ø Obtained Business Administration Accounting Diploma from Centennial College
Ø Excellent time management and project management skills for multi-tasking, detail oriented, organized and precise.
Ø Proficient in QuickBooks, Simply Accounting, ACCPAC, Cognos, Banner, SAP, CanTax, SimTax, FAMS, and TAMS.
Ø Strong Excel, Word, PowerPoint and typing skills.
Ø Good communication skills, oral and written.
Relevant Skills and Experience:
Finance & Admin Director Assistant Asia Region
OSI Enterprise Management （Shanghai）Co., Ltd,
No.889 Yishan Rd Shanghai Jan. 2010 – Now
Ø Provided high level secretarial and administrative support for senior management team;
Ø Arranged company outing and annual dinner, annual meeting etc.;
Ø Ensured administrative policies & regulations are generally well understood and implemented;
Ø Supervised receptionist, admin assistant, drivers and office maids;
Ø Handled and coordinated with all service provider including travel agent, Real Estate Management Company, IT and office equipment provider and control stationary;
Ø Controlled office moving and renovation (570m2 & cost 1.5million );
Ø Renewed all kinds of liscence, permits and visas for the office and senior Executives;
Ø Controlled administrative expenses to assure office finance are organized and accurate;
Ø Maintained the office in Shanghai and provided a caring and motivated working environment;
Ø Provided support to ad hoc projects, example company brochure, company gift;
Ø Liaised with government bodies, partners and media;
Office Duty Manager
Cocoon Trading Co., Ltd,
No.1 Dapu Rd. Shanghai Sep. 2006 – Dec. 2009
Ø Charged all general office administration duties and the day-to-day operation of the WFOE office.
Ø Provided administrative and secretarial supports to the management team.
Ø Maintained the office in Shanghai and coordinated with the service provider including taxation service agency, auditors, HR Services agents, banks, IT agents, travelling agents etc.
Ø Ensured inventory and shipping/receiving functions in China are operating at levels which meet customers' needs and established financial benchmarks
Ø Managed hiring, termination, social mandatory pension filing
Ø Ensured that all company policies and procedures were being followed
Ø Provided weekly and monthly financial reports, analysis reports, budgets, cash forecasts, as required by management.
Ø Acted as a liaison with head office, European clients, and suppliers in China
Accountant
Oakdale Décor Ltd,
375 Canaratic Dr. Toronto Jan. 2005 – Jul. 2006
Ø Handled accounts payable and receivable.
Ø Ensured timely payments of vendor invoices. Sent collection letters with follow-ups and check the credit.
Ø Prepared export and import documents for brokers and agencies including bill of lading, packing list, invoice, bill of loading and followed up.
Ø Reconciled and determined the amount of appropriate payroll deduction and the amount of payment, including regular pay, bonus, commission and retroactive pay increase. Reconciled bank, credit card, inventory, sales and other accounts.
Ø Prepared monthly financial report, yearly T4s and monthly Tax payments.
Ø Provided assistance to the Controller in completing daily accounting duties, month end and year-end working papers in a timely fashion.
Ø Assisted the Controller with the yearly budget and forecasts as required.
Junior Financial Analyst
Centennial College,
960 Eglinton Ave. Sep. 2004 – Dec. 2004
Ø Reported and analyzed fixed asset schedules and preparing depreciation statements.
Ø Ran report in Cognos and Banner and worked on special projects as requested.
Ø Investigated capital expenses and allocated budget. Reviewed, determined and documented CERF fund projects as per Ministry criteria.
Ø Assisted Director in gathering information for external auditors.
Ø Code and book Journal entries for leases and asset purchases and maintained all lease and purchase schedules for compliance with ledger.
Special Billing
Bell Canada,
Mississauga Jan. 2004 – Apr. 2004
Ø Produced and reviewed accurate invoices from SAP database and mail invoices to clients in a timely fashion.
Ø Opened, closed and released internal orders in SAP.
Ø Wrote off LPC and reversed transactions in SAP.
Ø Created new and edit existing customer master records in SAP. Displayed the account balance and line items for customers in FI/CO.
Ø Matched and judged the A/P and Customer Credit.
Ø Responded to customers and client representatives’ inquiries via telephone, Lotus Notes, and in person.
Ø Copied, faxed, and filed customer payment stub and related documents.
Accounting Technician
BDO Financial Services,
Toronto Jan.2003-Aug.2003
Ø Responded to day-to-day enquiries (telephone/e-mail) from clients of CanTax ensuring timely and accurate responses.
Ø Prepared income tax returns for over 1000 clients, offered maximize tax saving solutions to individual clients.
Ø Proofread, sorted and dealt with the information from client’s annual bank transactions, financial reports, and source documents.
Ø Calculated ACB, manage fee; double checked various payments; filled out various application form.
Ø Assisted CAs and CGAs with selected reports.
Ø Interacted with different departments, agencies and government bodies through emails, faxes and mails.
Ø Updated and informed clients of changes in trade and customs regulations, which may affect the client's business.
Chief Representative Secretary
Minolta Shanghai Representative Office,
Shanghai May.1998- Apr.2001
Ø Controlled daily expense and filled out all kinds of government forms.
Ø Handled timesheet, calculated salary, deducted personal income tax, paid out the general benefit deductions and managed the employee documents.
Ø Renewed and followed up with all kinds of industry licenses, visa, foreigner residence permit, and foreigner working permit etc.
Ø Reviewed monthly financial report, made the next month expense budget for Representative Officer.
Ø Conveyed Representative’s commands, and coordinated internal and external relationship.
Ø Interacted with head office and dealers and participated daily business activities.
Ø Prepared, sorted and filed related documents for Representative Officer.
Ø Provided professional secretarial support, meeting arrangement, calendar record, travel and banquet arrangement, etc.
Ø Performed a variety of other responsibilities such as reporting sales data to Head office, coordinating tradeshow logistics, training events, dealer incentives and managing on inventory accounts.
REFERENCES AVAILABLE UPON REQUEST
With 10 years work experiences in office setting up, management, administration, and personal assistant. It is my pleasure to submit my resume for your opening for Administration Manager/Senior Executive Assistant, I believe that, on review, you’ll recognize that my background is exactly what you need.
4 years management experience in representative office and WOFE office locating in Shanghai.
More than 4 years oversea working experiences in accounting and administration.
4 years secretary and personal assistant experience in Shanghai.
Diploma of Mechanical Engineering and Diploma of Business Adminstration Accounting Education background.
Excellent communication skills, oral and written in English and Mandarin,
I am looking forward to discussing with you personally how my abilities can best serve your needs. I could be reached at 13761514936.
Best Wishes,
Crystal Chi
Crystal Chi
Minghang District, Shanghai City
Cell Phone: 13761514936 Email: hongmeichi@hotmail.com
Objective: A position as Administrative Assistant
Summary of Qualifications:
Ø More than 4 years oversea working experiences in accounting and administration.
Ø 4 years secretary working experience in Shanghai Representative office and WOFE.
Ø Obtained Business Administration Accounting Diploma from Centennial College
Ø Excellent time management and project management skills for multi-tasking, detail oriented, organized and precise.
Ø Proficient in QuickBooks, Simply Accounting, ACCPAC, Cognos, Banner, SAP, CanTax, SimTax, FAMS, and TAMS.
Ø Strong Excel, Word, PowerPoint and typing skills.
Ø Good communication skills, oral and written.
Relevant Skills and Experience:
Finance & Admin Director Assistant Asia Region
OSI Enterprise Management （Shanghai）Co., Ltd,
No.889 Yishan Rd Shanghai Jan. 2010 – Now
Ø Provided high level secretarial and administrative support for senior management team;
Ø Arranged company outing and annual dinner, annual meeting etc.;
Ø Ensured administrative policies & regulations are generally well understood and implemented;
Ø Supervised receptionist, admin assistant, drivers and office maids;
Ø Handled and coordinated with all service provider including travel agent, Real Estate Management Company, IT and office equipment provider and control stationary;
Ø Controlled office moving and renovation (570m2 & cost 1.5million );
Ø Renewed all kinds of liscence, permits and visas for the office and senior Executives;
Ø Controlled administrative expenses to assure office finance are organized and accurate;
Ø Maintained the office in Shanghai and provided a caring and motivated working environment;
Ø Provided support to ad hoc projects, example company brochure, company gift;
Ø Liaised with government bodies, partners and media;
Office Duty Manager
Cocoon Trading Co., Ltd,
No.1 Dapu Rd. Shanghai Sep. 2006 – Dec. 2009
Ø Charged all general office administration duties and the day-to-day operation of the WFOE office.
Ø Provided administrative and secretarial supports to the management team.
Ø Maintained the office in Shanghai and coordinated with the service provider including taxation service agency, auditors, HR Services agents, banks, IT agents, travelling agents etc.
Ø Ensured inventory and shipping/receiving functions in China are operating at levels which meet customers' needs and established financial benchmarks
Ø Managed hiring, termination, social mandatory pension filing
Ø Ensured that all company policies and procedures were being followed
Ø Provided weekly and monthly financial reports, analysis reports, budgets, cash forecasts, as required by management.
Ø Acted as a liaison with head office, European clients, and suppliers in China
Accountant
Oakdale Décor Ltd,
375 Canaratic Dr. Toronto Jan. 2005 – Jul. 2006
Ø Handled accounts payable and receivable.
Ø Ensured timely payments of vendor invoices. Sent collection letters with follow-ups and check the credit.
Ø Prepared export and import documents for brokers and agencies including bill of lading, packing list, invoice, bill of loading and followed up.
Ø Reconciled and determined the amount of appropriate payroll deduction and the amount of payment, including regular pay, bonus, commission and retroactive pay increase. Reconciled bank, credit card, inventory, sales and other accounts.
Ø Prepared monthly financial report, yearly T4s and monthly Tax payments.
Ø Provided assistance to the Controller in completing daily accounting duties, month end and year-end working papers in a timely fashion.
Ø Assisted the Controller with the yearly budget and forecasts as required.
Junior Financial Analyst
Centennial College,
960 Eglinton Ave. Sep. 2004 – Dec. 2004
Ø Reported and analyzed fixed asset schedules and preparing depreciation statements.
Ø Ran report in Cognos and Banner and worked on special projects as requested.
Ø Investigated capital expenses and allocated budget. Reviewed, determined and documented CERF fund projects as per Ministry criteria.
Ø Assisted Director in gathering information for external auditors.
Ø Code and book Journal entries for leases and asset purchases and maintained all lease and purchase schedules for compliance with ledger.
Special Billing
Bell Canada,
Mississauga Jan. 2004 – Apr. 2004
Ø Produced and reviewed accurate invoices from SAP database and mail invoices to clients in a timely fashion.
Ø Opened, closed and released internal orders in SAP.
Ø Wrote off LPC and reversed transactions in SAP.
Ø Created new and edit existing customer master records in SAP. Displayed the account balance and line items for customers in FI/CO.
Ø Matched and judged the A/P and Customer Credit.
Ø Responded to customers and client representatives’ inquiries via telephone, Lotus Notes, and in person.
Ø Copied, faxed, and filed customer payment stub and related documents.
Accounting Technician
BDO Financial Services,
Toronto Jan.2003-Aug.2003
Ø Responded to day-to-day enquiries (telephone/e-mail) from clients of CanTax ensuring timely and accurate responses.
Ø Prepared income tax returns for over 1000 clients, offered maximize tax saving solutions to individual clients.
Ø Proofread, sorted and dealt with the information from client’s annual bank transactions, financial reports, and source documents.
Ø Calculated ACB, manage fee; double checked various payments; filled out various application form.
Ø Assisted CAs and CGAs with selected reports.
Ø Interacted with different departments, agencies and government bodies through emails, faxes and mails.
Ø Updated and informed clients of changes in trade and customs regulations, which may affect the client's business.
Chief Representative Secretary
Minolta Shanghai Representative Office,
Shanghai May.1998- Apr.2001
Ø Controlled daily expense and filled out all kinds of government forms.
Ø Handled timesheet, calculated salary, deducted personal income tax, paid out the general benefit deductions and managed the employee documents.
Ø Renewed and followed up with all kinds of industry licenses, visa, foreigner residence permit, and foreigner working permit etc.
Ø Reviewed monthly financial report, made the next month expense budget for Representative Officer.
Ø Conveyed Representative’s commands, and coordinated internal and external relationship.
Ø Interacted with head office and dealers and participated daily business activities.
Ø Prepared, sorted and filed related documents for Representative Officer.
Ø Provided professional secretarial support, meeting arrangement, calendar record, travel and banquet arrangement, etc.
Ø Performed a variety of other responsibilities such as reporting sales data to Head office, coordinating tradeshow logistics, training events, dealer incentives and managing on inventory accounts.
REFERENCES AVAILABLE UPON REQUEST
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